STANDARD TERMS AND CONDITIONS OF BE EXHIBITIONS
These Terms and Conditions are the standard terms for the purchase and sale of a stand design,
framework and service by Be Exhibitions.
1
Be Exhibitions • Lower Grange, Rockbourne, Hampshire, SP6 3PD • 01425 837005
info@beexhibitions.co.uk • www.beexhibitions.co.uk
1. Definitions and Interpretation
1.1 In these Terms and Conditions, unless the context otherwise required, the following
expressions have the following meanings:
1.2 “Company” means Be Exhibitions
1.3 “Customer” means the person, firm or company purchasing the Work from the Company
1.4 “Contract” means any contract between the Company and the Customer for the Work.
1.5 “Work” means any of the work and/or services which the Company provides to the Customer,
including supply of Goods on hire or sale.
1.6 “Goods” means the articles which the Company supplies to the Customer pursuant to a
Contract, including but not limited to materials, equipment, fittings.
1.7 “Quotation” means a formal written quotation for the proposed Work signed on behalf of the
Company.
1.8 Any reference in these conditions to “writing” applies to any digital communication, email
text, messenger services.
2. Applicability of conditions
2.1 These terms and conditions, together with any terms contained in or referred to in the
Company’s Quotation shall exclusively govern any contract based on
3. Contract
3.1 No Contract shall be created unless and until the Company has received from the
Customer a copy of its Quotation signed by the Customer. These terms form part of the
Contract along with the signed Quotation.
4. Price Payment and Delivery
4.1 The price for the Work shall be the price set out in the Quotation, subject to the following
provisions. The Customer will be obliged to pay the price in the Quotation whether they
have or not complied with their own policy i.e. issuing a Purchase Order.
4.2 The payment terms shall be those in the Quotation, however if they are absent, standard
payment terms are 100% upfront payment for any first time orders. 50% pre-payment
orders for any order over the value of £5,000.00 with 50% required 14 days after delivery
of Goods.
4.3 Second orders are put on 14 day terms. Subsequent orders of £5,000.00 still require 50%
pre-payment with 50% balance payment required 14 days after delivery of Goods.
4.4 Prices are exclusive of VAT
4.5 Prices are exclusive of Graphic Design costs unless explicitly mentioned in the Quotation.
4.6 Unless otherwise stated on the Quotation all prices are shown in ‘Pounds Sterling’
4.7 All invoices outstanding beyond 14 days of final payment date may be subject to legal
action. The Company retains the statutory right to charge interest at 2% for every day past
invoice due date that payment is not made.
4.8 If the Customer fails to make payment on time, the Company reserves the right to withhold
delivery or production of goods until payment is made.
STANDARD TERMS AND CONDITIONS OF BE EXHIBITIONS
These Terms and Conditions are the standard terms for the purchase and sale of a stand design,
framework and service by Be Exhibitions.
2
Be Exhibitions • Lower Grange, Rockbourne, Hampshire, SP6 3PD • 01425 837005
info@beexhibitions.co.uk • www.beexhibitions.co.uk
4.9 Delivery Date(s) are given by the Company in good faith but they are estimates only and the
Company shall not be in breach of contract by failure to meet such dates.
5. Cancellation, Suspension and Termination
5.1 Subject to clause 5.2 the Customer has to submit in writing to the Company that they
would like to cancel the contract before the delivery of Goods.
5.2 In the event of such early cancellation the Customer shall:-
5.2.1 Forfeit any pre-payment (where applicable) already made to the Company
5.2.2 Be invoiced for any work that has taken place up to the date of cancellation
5.3 The Company can suspend the Contract in writing if the Customer fails:-
5.3.1 To pay any money to the Company when due, or
5.3.2 Fails to supply any materials and/or information upon which the Work is dependent, or
5.4 The Company shall also be entitled by giving written notice to the customer to terminate
the Contract in any of the circumstances described at clause 5.3.1 or 5.3.2, where the
Customer has been given 7 days’ notice to remedy its failure and has failed to do so.
5.5 In the event of early termination by the Company pursuant to clause 5.4, the Customer
shall:-
5.5.1 Forfeit any pre-payment (where applicable) already paid under the Contact and pay for
any Work undergone before the cancellation.
6. Specification and Design
6.1 The Customer shall be responsible for the correctness of any data or information (including
any applicable specification) provided to the Company for the Quotation and/or the
Contract and/or the Work.
6.2 Where any specification or design has been supplied by the Customer to enable the Work
the Customer warrants that the use of those specifications or designs in the manufacture
processing assembly or supply of the Goods shall not in any way infringe the rights of any
third party and the Customer agrees to compensate the Company fully against any claims,
expense, loss or damage which it may suffer in case of breach of such warranty.
6.3 The Company from time to time make minor changes to the design of Goods to comply with
any safety and statutory requirements
6.4 The Company shall own and retain the property, copyright, registered and/or unregistered
design rights and all other intellectual property rights in any specification, drawings,
designs, plan, 3D models which may be created by the Company in the course of the Work.
6.5 Subject to clause 6.4 the Company grants the Customer a royalty-free license to use the
designs and plans how they see fit.
6.6 The Customer shall be responsible at its expense for obtaining all necessary third party
licenses and other permissions whatsoever required by the Company or the Customer for
the performance of the Work.
6.7 Where the Customer supplies its own property to the Company for the Work, risk shall
remain with the Customer. The Company will not be liable to the Customer for loss of or
damage to such property unless caused by the gross negligence or deliberate doing of the
Company.
STANDARD TERMS AND CONDITIONS OF BE EXHIBITIONS
These Terms and Conditions are the standard terms for the purchase and sale of a stand design,
framework and service by Be Exhibitions.
3
Be Exhibitions • Lower Grange, Rockbourne, Hampshire, SP6 3PD • 01425 837005
info@beexhibitions.co.uk • www.beexhibitions.co.uk
7. Hired Goods
7.1 The Customer shall look after the hired goods when in their possession. Reasonable wear
and tear expected.
7.2 The Customer shall compensate the Company against loss of and/or damage to hired
Goods during the period of hire however caused.
7.3 The Customer shall not move Hired Goods from their place without written consent from
the Company.
7.4 Upon the end of the contract or early termination of contract, the Customer does not retain
the right to have the Hired Goods. The company has the explicit right to obtain the Hired
Goods from wherever.
8. Risk
8.1 Risk in the Goods, whether on hire or sold to the Customer, shall pass to the Customer as soon as
the Company has delivered and or handed over to the Customer
8.2 The Customer should have the applicable insurance for the Hired Goods when in their possession
and can show this to the Company is asked for.
9. Company’s Obligations
9.1 The Company understand with the Customer as follows:-
9.1.1 To carry out the Work diligently, and with reasonable care.
9.1.2 That the quality of the Goods conforms to the applicable standard warranted by their
manufacturer
10.Claims
10.1 The Company will not be liable to compensate the Customer for breach of any of its
obligations under clause 9.1 unless:-
10.1.1 The Customer shall have notified its complaint to the Company in writing as soon as
reasonable possible and in any event within 14 days of the date when the Customer
knew or ought to have known about the complaint
10.2 Subject to the above, if the Company is liable to the Customer for breach of any of its
obligations at clause 9.0 above, which was not caused wholly or in part by any incident or
thing outside the Company’s control, the Company shall, at its option, be entitled to repair
or replace the defective Goods within a reasonable time.
11. Limitation and Exclusion of Liability
11.1 The Company shall not be liable to the Customer, or to any third party, for indirect or
consequential loss or damage of whatever kind, whether caused by misrepresentation,
breach of contract, including but not limited to loss of actual or potential revenue or profit,
loss of business or business reputation, loss of damage to property, loss of opportunity,
professional fees, costs or expenses, nor will the Company be liable to compensate the
Customer against any claims, actions, costs, expenses of any third party.
STANDARD TERMS AND CONDITIONS OF BE EXHIBITIONS
These Terms and Conditions are the standard terms for the purchase and sale of a stand design,
framework and service by Be Exhibitions.
4
Be Exhibitions • Lower Grange, Rockbourne, Hampshire, SP6 3PD • 01425 837005
info@beexhibitions.co.uk • www.beexhibitions.co.uk
12.Force Majeure
The Company is entitled, without liability to terminate a Contract if there are circumstances
out of its or its suppliers reasonable control which don’t allow them to fulfil its obligations to
the contract.
13. Insolvency
13.1 If the Company reasonably believes insolvency of the Customer, it reserves the right to
terminate the contract forthwith and any unfulfilled part of the Work.
14. Disputes
14.1 Any disputes will try to be resolved between the parties involved. If it is not resolved within
30 days, the parties will attempt to settle it by mediation.
15.Applicable Law
15.1 These terms and conditions of business are governed by and construed in accordance with
English law. Both the Customer and Company agrees that the courts of England will have
exclusive jurisdiction in relation to any claim, dispute or indifference of opinion concerning
these terms and conditions and any matter arising from it.